By using the JITpay™ factoring service, you can transfer your invoices to JITpay™ via the Smart Logistics System and receive payment within 24 hours of completing a transport order.
Factoring by JITpay™, with TIMOCOM
You want payment within 24 hours and help creating invoices? Use JITpay™ payment services for simple, digital invoice payment
Even before accepting a job, TIMOCOM customers can see whether or not an order can be settled using the payment service, with help from the JITpay™ button.
If the JITpay™ button is grey, it is not possible to settle the order via JITpay™. In that case, please contact JITpay™ customer service for more information.
The new order can be found under “Received orders” in the transport orders menu
If the order is suitable, go ahead and accept it In the “Transport customer” field, you will now once again be able to see whether or not the order can be settled via JITpay™. If it can, the JITpay™ button will be green.
You can only use the payment service after accepting the order.
Once you have accepted the order, you can forward the information to JITpay™ in order to create your invoice. To do this, simply click the “JITpay™ payment services” button.
You will then see a new browser window with a login screen for the JITpay™ invoice centre. Log in to JITpay.
Please enter this order into the Smart Logistics System in the transport orders application under the menu item “Received Orders” and then “Record”.
A new transport order will open. Enter all relevant information from your transport order into the form or enter your business partner’s TIMOCOM ID.
Enter information in all the fields marked with an asterisk, that is all information required to process the order (e.g. vehicle type).
Further down the page you will see space for information on payment conditions. If you wish to forward the order to JITpay™, you must fill in this information. The information required is the freight charge and the date the payment is due.
As soon as all information on the route has been entered, click on “Complete record.”
You can now forward the information to JITpay™ to create an invoice. To do this, click the “JITpay™ payment services” button. You will then see a new browser window with a login screen for the JITpay™ invoice centre.
You will be able to view your transport order in the invoice centre. The information you entered into TIMOCOM’s System will be used to create the invoice. You only have to add a small amount of additional information to factor the invoice.
In the “Invoice recipient” field, enter the e-mail address of the invoice recipient.
You must enter the date the payment is due in the JITpay™ invoice centre. You must also add POD (proof of delivery) after completing the order.
Click on “Save & Exit” to transfer the order to JITpay™.
You can now view and manage the invoices you have factored in the JITpay™ invoice overview. Here you can view their status and click on individual orders to change them.
In an individual factoring order, click on the orange-coloured i in the invoice status. You now have to add two pieces of information for JITpay™ to process the transport order.
IMPORTANT: you absolutely must provide proof of delivery. You will not be able to click the “Create invoice” button until you have provided POD.
Now click on “Create invoice” and the factoring order will be sent for processing.
You will now see an invoice preview and have the option of checking all invoice information one final time. The “Back” button allows you to enter the editing menu and make any required changes.
IMPORTANT: If you click on “Save and send” the order will be sent and an invoice number will be generated. Once that has happened, you cannot make any more changes to the invoice. It is therefore important that you check the invoice preview thoroughly.
You will then be redirected back to the invoice overview. You will now see a green tick next to your factoring order. This shows that the invoice has been created.
In the invoice overview, click on the orange i. The next editing window will open so that you can approve and send the invoice.
Your documents are now ready to be sent. Click on the “E-mail” field at the bottom of the screen. There you will once again see the invoice recipient’s e-mail address.
If everything has been entered correctly, click “Send”. Your invoice will now be sent to JITpay™. The payment service will then proceed to process the payment with your transport customer.
You have more questions regarding how to use the payment service? Our customer service team will be happy to help. Call us or send us an e-mail.